Choose the date
For a new day, staffing loads from the source sheets. If the day already has a saved draft, it opens where you left off. Use More → Refresh staffing to review and apply updated names and positions.
Make the schedule
your way.
You already know how to make the schedule. Peeloff saves you the copying: it pulls in the physicians, peeloff positions, and CRNA shifts, and finds the PSCV room list. The assignments and decisions are yours.
Use the room planner, type assignments directly, or mix both. There is no required order.
On your phone, use the bottom navigation to switch between Rooms, Peeloff, CRNAs, and Review. Review brings together handoff notes, staffing checks, MEO credits, sharing, and locking. Physician rows stay compact: empty time/notes fields are hidden on phones. Use the person’s ⋯ menu to add a time or assignment note.
01
LESS COPYING. MORE TIME TO PLAN.
Start with the pieces already in place.
▦Source schedulesMDs · peeloff · CRNAs
Your daily draft
Dr. Taylor1st random
Dr. Morgan4330
Alex · CRNA7a–3p
PSCV 1 · Surgeon · 7:00–2:00
Pull in the PSCV rooms
In Room planner, click Import PSCV Email, then Find PSCV email. Choose the matching message, check the rooms, and click Add these rooms. You can also paste the email.
Already entered those rooms? The app blocks duplicate PSCV room numbers.
02
TWO WAYS IN. ONE SHARED SCHEDULE.
Work the way you always have.
List the rooms. Then assign.
Surgeon / roomTimes optional
Dr. TaylorSurgeon / room ✓
- Type a surgeon or room in the planner. Press Enter to add the next room.
- Drag it to a physician or morning CRNA. Or click its ⠿ handle and choose a person. The + beside an empty assignment lets you choose an available room directly.
- The planner shows who has that room, so you can see what is left.
Like sorting by finish time? Open Planner options and turn on Include Main OR times, enter times, then use ↓ Finish time. Tap a room’s time label (or Add times) to edit it. Main OR times are optional; imported PSCV times stay with their rooms.
Type straight into the schedule.
Dr. Taylor 1st randomSurgeon / room |
Click a field. Type your assignment.
- Click an Assignment field beside a physician or a morning CRNA’s room field.
- Type the surgeon, room, or assignment just as you normally would.
- Add any notes you need and enter the total Staff needed yourself.
You can still import the staff and PSCV rooms, then type the rest. Mix both methods freely. Typing an assignment does not create a room-planner card.
03
CHECK COVERAGE. KEEP YOUR JUDGMENT.
Review the MEOs.
Set Staff needed
Enter the total Staff needed at the top. If your planner contains every room, open Planner options and select Count from room planner instead.
Use More → Copy early count for a short, tentative update.
Suggest, then review
Suggest MEOs checks staffing and the MEO queue. Enter any advance MEOs when prompted, review the suggested names, and apply your choices. Post-DOD / 2nd out normally bypasses an MEO, with the option to accept one.
Numbers show award order. The highest-numbered callable MEO comes back first. Advance MEO recipients are excluded from callbacks.
MEO names remain visible with blank positions. Working positions shift to close the gaps.
One physician, two locations
Enter or import both rooms, then open Planner options → Link Main & PSCV. Choose the two portions and their order: Main OR → PSCV or PSCV → Main OR. They move together and count as one staffing requirement. Main and PSCV room counts each include their portion; staff needed subtracts one for each linked pair. Tap Linked on the room to edit either portion or unlink them. The main email shows both portions; the PSCV email shows only PSCV and its full times.
Small email corrections
In Share, edit the subject or type directly in the message before copying or sending. These edits do not change the schedule. They remain while you switch email tabs or return from the send review, until this page is reloaded. Use Other actions → Reset email edits to regenerate from the current schedule. Repeat sends automatically receive a revised subject. The final send review and archive include your edited message. Short updates keep the original thread subject.
Review what is finished
Review shows separate indicators for the saved draft, last confirmed MEO credits, main email, and schedule lock. Changes after a send or credit finalization are flagged. Older or manually recorded credits are not assumed to be confirmed. On phones, tap the compact room-count summary to edit counts.
Suggest room assignments
Enter all rooms and their finish times, then complete CRNA rooms, supervisors, and DOD. Open Planner options → Suggest assignments. Review the proposed assignments before applying. The app fills only empty physician assignments in peeloff order, earliest finish first, respecting PSCV eligibility. Linked assignments use the finish at their final location. Existing assignments stay in place, and Undo is available.
Run the board today
The board checks for changes every five seconds while visible. Searching stays live. Unsaved notes and plans are kept on this device; if someone edits the same text, use Review latest / recover text before saving.
Open Run today from the schedule. On your phone, use the bottom tabs: Physicians, CRNAs, Callbacks, and Tasks. Search by provider, role, room, or plan. The date is always visible; tap Today to return from another day.
Mark home records a departure and offers immediate Undo. The Home lists show the most recent departure first; physicians sent home are in the Callbacks tab. The arrow beside an action opens more options, including Home + text for physicians and Call back + text. Text options prepare Messages for you to review and send, using the official directory and the send PIN.
Callbacks: the highest remaining callable MEO number goes first. Advance MEOs are not callable. When no callable MEOs remain, precall is the default, with postcall available at the board runner’s discretion. Call in asks for an explanation and the send PIN, updates the live board, removes MEO credit when applicable, and replies to the original main schedule email addressed only to the MD list. It does not change the original schedule. The NF CRNA has Call in and Call in + text instead of Mark home.
Changing coverage: use the provider’s action menu to award or reinstate an MEO, send a working reserve home, or move someone in the live peeloff. Reinstating an MEO restores credit; calling them in again removes it. In-town assignments and Friday’s Saturday precall appear automatically. Use Add / check reserves to correct a name for a trade or enter a volunteer. Manual corrections are kept when the source sheets refresh. Calling in a reserve places them in the live peeloff. The board runner can rearrange it as needed.
Staffing changes keeps the history and shows unfinished sheet or email updates. Use Schedule email if the original email needs selecting, then retry pending notices. The app never substitutes a new email thread when the original cannot be found.
Plan later coverage: open Plan coverage above the physicians. Enter a time and the combined Main OR + PSCV room count. The app excludes CRNAs ending at that time and draws a Keep through line using the supervision table. You can override the CRNA count and choose whether DOD still covers a PSCV room. The line updates with live staffing, flags shortages, and never blocks your decisions. One shared plan is saved for the day; editing or removing it does not alter the original schedule.
Correct a home time: tap the underlined Home time on a departed provider to enter their actual departure in Pacific time. They stay home; no email or text is sent. The Home list reorders by corrected departure time.
Meals and plans: mark Lunch for 7 am CRNAs, Dinner for 7–7 and 11–11 shifts, and Lunch for physicians other than 4665, 4330 / 4330*, and DOD. The CRNA count shows morning staffing only. Tap again to undo. Open + Plan to save the next assignment and an optional time. Meals, plans, departures, tasks, and board notes save by date, separately from the schedule and archived emails. Tasks can be deleted with × and restored with Undo.
This is a shared public board. Keep notes operational; do not enter patient names or details.